Influenza Information for Long-Term Care and Assisted Living Facilities

Influenza Information and Forms for Residential Care Facilities

Information on this page is for staff who work at long-term care or assisted living facilities located within Island Health. This fall, influenza and COVID-19 vaccines will be co-administered to residents; see COVID-19 Vaccine Information for Community Vaccine Providers for more information.

Vaccine Stability

  • All staff who monitor, handle or administer vaccine must be familiar with the Cold Chain process
  • Influenza vaccine must always be stored between +2°C to +8° either in a monitored fridge or cooler packed according to BCCDC standards.
  • Influenza vaccine stored in fridge: record min, max and current temperatures at the start and end of each day.
  • Influenza vaccine stored in a cooler for ≥4 hours must be monitored with a min/max thermometer.
  • If influenza vaccine is exposed to any temperature outside +2°C to +8°, immediately:
    • Place vaccine in a bag and label ‘QUARANTINE – DO NOT USE’.
    • Store bag between +2°C to +8° in a monitored fridge or cooler packed according to BCCDC standards.
    • Contact local health unit.
Medical Health Officer Newsletter

Medical Health Officer Newsletter

Vaccine Eligibility

Learn more about vaccine eligibility.

Vaccine Products

Vaccine is only being distributed for residents this year, all staff are required to book an appointment through Get Vaccinated. The following products will be available in B.C. this season for long-term care, assisted living and independent living residents. 

Inactivated Influenza Vaccines

FLUZONE HIGH-DOSE®

Quadrivalent

  • Long-term care and assisted living residents 65 years of age and older
Pre-filled syringe

FLUZONE®

Quadrivalent

  • Long-term care and assisted living residents less than 65 years of age
Multi-dose vial or Pre-filled syringe

FLAUD®

Trivalent

  • Independent living residents 65 years of age and older
Pre-filled syringe
Ordering Vaccine

Vaccine Order Form

  • First Order: request vaccine doses based on the number of long-term care, assisted living and independent living residents. 
  • Subsequent Orders: place as needed.

Place your vaccine orders as soon as possible through your local health unit. Begin vaccinating your residents as soon as influenza and COVID-19 vaccines are available at your facility. 

Facilities that contract pharmacists to administer flu vaccine must place their own vaccine order. Indicate the name of the pharmacy on the order form if a pharmacist will pick up the vaccine on behalf of the facility.

Anticipated distribution week of October 3 (or as soon as vaccine is available).

Reporting Adverse Events

Learn more on reporting adverse events.

Report of Influenza Immunization for Facilities

Report of Influenza Immunization for Facilities

  • Fax to local health unit by December 31, 2022
Outbreaks

Prepare for Outbreaks

Report Outbreaks within 24 hours

  • Amalgamate facilities report to their infection control practitioner
  • Affiliate facilities report to Public Health Communicable Disease Program:
    • South Island: 1-866-665-6626
    • Central Island: 1-866-770-7798
    • North Island: 1-877-887-8835

Manage Outbreaks 

Monitor Outbreak Activity 

Influenza Activity
Resources

Contacts: Assisted Living & Long-Term Care Services, Public Health Units, Medical Health Officers

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