Influenza Information & Forms for Community Vaccine Providers

Influenza Information and Forms for Community Vaccine Providers

This information is for community vaccine providers in the Island Health region.

For more information, please read our Frequently Asked Questions and Influenza Protection Policy.

  • publicly funded influenza vaccines available this year include: Fluviral®, Influvac® FluMist® (intranasal) and Fluzone® Quadrivalent 
  • for your first order, please request only the vaccine you need for the first two weeks - place subsequent vaccine orders as needed including Number of Doses on Hand with each order. If you are holding a large flu immunization clinic, please note this on the Flu Vaccine Order Form by including expected doses needed and the flu clinic date.
  • Influenza vaccine will be distributed based on available supply - if an ordered vaccine is no longer available, another equivalent product will be supplied in lieu
  • if no vaccine product is available or a substitution is not acceptable, we will not back-fill orders - please submit another order for additional vaccine or for a different vaccine product when it becomes available
  • Fluviral®, Influvac®, and FluZone® Quadrivalent will be available for distribution the week of October 1st. There will be more Fluviral® than Influvac® doses available this season. Note that Influvac® comes in a preloaded syringe and requires approximately nine times more space than an equivalent number of Fluviral® doses.
  • FluMist® Quadrivalent will be available in limited quantities in late October with one other small shipment expected during the influenza season. FluMist® Quadrivalent requires twelve times more storage than Fluviral®. Clinicians’ offices should be aware of this when planning for transport and storage of their vaccine supply

This season's influenza and vaccine

Review use of the intranasal vaccine if you plan to use it:


Order and manage vaccines

Influenza and Pneumococcal Vaccine Order Forms for Community Vaccine Providers

Please place initial orders for the vaccine you intend to use for the first 2 weeks only and then place additional orders after that time. If you have organized a large-scale vaccination clinic, also please indicate this on your order form. We ask this in order to ensure that all community vaccine providers have access to vaccine early in the season in an equitable fashion.

Influenza vaccine will be distributed to Community Vaccine Providers based on available supply. If an ordered vaccine is no longer available, another equivalent product will be supplied in lieu.

If no vaccine product is available or a substitution is not acceptable, we will not backfill orders. Providers will need to submit another order for additional vaccine or for a different vaccine product when it becomes available.

Influvac® and Fluviral® will be available; however, Influvac® comes in preloaded syringe and requires nine times the fridge space compared to the equivalent doses of Fluviral®.

Fluzone® Quadrivalent, and Flumist® Quadrivalent are available for pediatric patients. Please be advised that FluMist© Quadrivalent requires approximately twelve times more storage than an equivalent number of Fluviral© doses.

South Island - Greater Victoria, Sooke, Saanich and Outer Gulf Islands

Central Island - Duncan, Cowichan Valley, Nanaimo, Parksville, Qualicum Beach, Port Alberni, and Tofino

North Island - Alert Bay, Campbell River, Comox Valley, Gold River, Hornby Island, Port Hardy, Port McNeill, Quadra Island and Woss


Reporting and Recording

Learn about reporting adverse events following immunization

Adverse event reporting form

Report outbreaks

Suspected and confirmed outbreaks should be reported within 24 hours to the Communicable Disease Program:

  • South Island: 1-866-665-6626
  • Central Island: 1-866-770-7798
  • North Island: 1-877-887-8835

Influenza Vaccine Usage Reporting Forms for Community Vaccine Providers

Reporting forms from all vaccine community providers are due by January 11, 2019.

South Island - Greater Victoria, Sooke, Saanich and Outer Gulf Islands

Recording forms

Children 6 months to 18 years - Fax completed form to local health unit weekly
Adults (19 years and older)

Reporting form

Physicians and other vaccine providers 

Central Island - Duncan, Cowichan Valley, Nanaimo, Parksville, Qualicum Beach, Port Alberni and Tofino

Recording forms

Children 6 months to 18 years - Fax completed form to local health unit weekly
Adults (19 years and older) 

Reporting form

Physicians and other vaccine providers

North Island - Alert Bay, Campbell River, Comox Valley, Gold River, Hornby Island, Port Hardy, Port McNeill, Quadra Island and Woss

Recording forms

Children 6 months to 18 years - Fax completed form to local health unit weekly
Adults (19 years and older)

Reporting form

Physicians and other vaccine providers


Follow diagnosis and treatment guidelines

Use of Antivirals in long term care facilities
Laboratory testing information

Follow influenza activity in your community and globally

Learn more

General Immunization information for Health Professionals

Contacts

Public Health Units
Medical Health Officers

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